Accounting Coordinator I

We are looking for a Part-Time Accounting Coordinator I, whose primary responsibility will be  creating and submitting invoices to our electronic billing customers, using our internal invoicing application, as well as various third party billing platforms.  This position will also be responsible for handling all cash application efforts, researching payment issues, monthly account reconciliations, and monthly collections.  The Accounting Coordinator I will work closely with others in the department, and will provide backup assistance when needed.  

 

Locations:

Reno, NV

Bloomington, MN

 

Role availability: 

3 days- 7 hour work day

4 days- 5 hour work day 

5 days – 4 hour work day 

 

Weekdays- M-F,  optional days

 

Electronic billing of customers:
     Create and submit all invoices
     Preparation for weekly/mid-month/month-end billing     Accumulate and maintain all weekly unpaid invoice details     Resubmit unpaid invoices as needed to third party billing platforms     Follow up with customer’s inquiries and requests     Monthly account reconciliations

Cash posting & applications:
      Post all payments received – checks, ACH/wire transfers, and credit card payments, reconciling daily      Use Microsoft Excel to compare the invoice and payment information      Apply payments in NetSuite      Maintain and update voluminous records of all unpaid/short-paid/overpaid items

Collections:
     Make monthly outgoing collection calls and emails     Notate customer account in NetSuite on latest collection progress     Escalate past due accounts to Accounts Receivable Manager and/or customer team to assist with collection efforts     Provide proactive customer service to resolve any billing or account issues

Backup Assistance:
    Cross train with other positions to help with a variety of tasks when necessary